Open Call Terms and Conditions
Welcome to Fitzroy Public Gallery Opening Night Open Call!
TERMS AND CONDITIONS
Application Conditions:
Entries Close: Friday, February 21st, 2025.
Artwork Drop-off: February 22nd and 23rd, 2025, between 11 AM and 4 PM.
A completed Entry Form and payment of entry fees are required by Friday, February 21st, 2025, at midnight (11:59 PM).
Submissions are open to artists of all experience levels.
All entries will be exhibited during the Fitzroy Public Gallery 2025 Opening Exhibition from February 28th – March 9th, 2025.
Fitzroy Public Gallery reserves the right to cancel entries or exclude works that violate the Terms and Conditions.
Restrictions:
Artworks must comply with copyright and licensing laws. The artist guarantees their work is original and does not violate third-party rights.
The gallery reserves the right to decline any work deemed offensive, pornographic, defamatory, or racist.
AI-generated imagery is not permitted.
Artworks created with hazardous materials or posing a risk to staff or patrons will not be accepted.
For collaborative works, artists must ensure contributors are credited appropriately and in accordance with industry standards.
Entry and Fees:
$35 per artwork or $90 for three pieces.
Submissions over three works receive a $5 discount per work up to ten pieces.
Artists may submit a maximum of 10 works.
Entry fees are non-refundable.
For full terms and conditions and to submit your application, complete the ENTRY FORM online.
DELIVERY OF ARTWORK IN PERSON
All artworks must be personally delivered to:
Fitzroy Public Gallery, Level 2, 125 Smith St, Fitzroy (entry via Little Smith St at the rear)Delivery Dates: February 22nd and 23rd, 2025, between 11 AM and 4 PM.
If you cannot deliver your artwork on the specified days, you may nominate a proxy to drop it off on your behalf. Email fitzroypublic@gmail.com to confirm.
Artworks not delivered by these dates will be excluded from the exhibition, and entry fees will not be refunded.
Labels must be securely attached to or written on the back of each artwork.
Each piece must be clearly labelled with the following information:
Artist Name
Artwork Title
Packaging will not be stored at the gallery. Artists are responsible for bringing suitable packaging to transport their works during collection.
MISSED DROP-OFF DATES
Late entries will not be accepted, and exhibition fees are non-refundable.
ARTWORK SPECIFICATIONS
All artworks must measure 45cm x 45cm x 45cm or smaller on any side, including frames and mounting.
Artworks are measured by Height (H) x Width (W) x Depth (D).
Accepted Mediums: Both 2D (e.g., paintings, drawings, photography) and 3D (e.g., sculptures displayed on plinths) artworks are welcome.
Artists are responsible for ensuring their work complies with size restrictions. Oversized artworks will be disqualified, and fees will not be refunded.
FRAMING REQUIREMENTS
Works may be unframed or framed. If framed, they must include hanging mechanisms such as wires, d-rings, or sawtooth hangers.
Unframed works on paper should have adhesive tabs or be prepared for pinning.
Frames must meet the size restriction of 45cm on all sides.
MULTIPLE WORKS (DIPTYCHS/TRIPTYCHS)
Diptychs or triptychs can be submitted as a single work if approved by the gallery and if the combined size remains under 45cm x 45cm x 45cm.
All components must share one title, one price, and will not be labelled or sold separately.
"READY TO HANG" REQUIREMENTS
· Artworks must arrive at the gallery ready for immediate installation. This includes:
o Canvases with stretcher bars.
o Paper works that can be pinned or have adhesive tabs.
o Frames with secure hanging mechanisms (wires, d-rings, sawtooth hangers).
o Sculpture that can stand alone on a shelf or plinth without additional support
UNACCEPTABLE WORKS
Artworks deemed not “ready to hang” will not be exhibited. This includes:
Frames or hanging mechanisms unsuitable for the exhibition duration.
Wet paintings on drop-off day.
Artworks reliant on unsuitable adhesives (e.g., double-sided tape).
POWERED ARTWORKS
Powered works will be accepted at the gallery’s discretion.
The gallery is not responsible for maintaining batteries, LED bulbs, or other power components.
Artworks requiring power must use tested and tagged cords.
EXHIBITION DISPLAY
Each piece will be displayed with a label including the artist’s name, artwork title, and medium.
The gallery has full discretion over curatorial decisions.
While reasonable requests will be considered, specific curatorial requirements cannot be guaranteed.
Multiple artworks from the same artist may not be displayed together; placement will be determined within the broader exhibition.
LABELLING REQUIREMENTS
Each piece must be labelled with:
Artist’s Name
Artwork Title
Labels must be securely attached or written on the back of the artwork for identification.
Unlabelled works may be excluded at the gallery’s discretion, and fees will not be refunded.
COLLECTION OF WORKS
Unsold artworks must be collected in person from the Fitzroy Public Gallery on:
Sunday, March 9th, 2025 between 4 PM and 6 PM.
Monday, March 10th, 2025, between 11 AM and 4 PM.
Tuesday, March 11th, 2025, between 11 AM and 4 PM.
COLLECTION PROCESS
Check-in: Confirm your artwork collection with gallery staff on-site.
Identification: Present ID to verify ownership.
Proxy Collection: If someone else is collecting on your behalf, email their name in advance. The proxy must present ID.
Packaging will not be retained by the gallery; artists must bring appropriate materials for transport during collection.
Notify the gallery if you cannot collect your artwork on the designated dates and artworks unclaimed by March 20th, 2025 will be considered abandoned and disposed of at the gallery’s discretion.
ARTWORK SALES
A 25% gallery commission applies to all artwork sales, inclusive of GST where applicable.
Artists will be informed whenever their work is sold.
Upon a sale, artists will be asked to confirm the bank account details provided in their entry form. It is the artist's responsibility to ensure these details are accurate.
Artist settlements will be processed and finalized within 30 days after the exhibition closes.
Due to the high number of entries, online catalogues will not be available for this showcase.
ARTWORK SALES INFORMATION
Artists may choose to make their artworks available for sale or mark them as "Not For Sale" during entry.
Sale prices must be provided in the entry form at the time of submission.
All pieces will be available for public viewing during the exhibition dates and by appointment at the gallery's discretion.
Due to the volume of submissions, artworks will not be displayed in an online catalogue.
Fitzroy Public Gallery retains a 25% commission on all sales.
ARTWORK DAMAGE AND INSURANCE
While Fitzroy Public Gallery follows industry best practices to ensure the safety of artworks, it assumes no responsibility for theft, loss, or damage.
Artists concerned about the security of their works are encouraged to arrange their own insurance coverage.
COMPLIANCE WITH TERMS AND CONDITIONS
Failure to comply with any of the stated Terms and Conditions will result in disqualification of the artist or exclusion of their artwork from the exhibition.
Entry fees are non-refundable.
The gallery reserves the right to disqualify entries or reject artworks found to be in violation of these terms.
INFORMATION USAGE
The details provided in your entry form ensure the accuracy of all information related to your artwork.
This information will be used exclusively by Fitzroy Public Gallery staff for the purposes of the exhibition.
Your bank details will only be utilized for processing payments in the event of an artwork sale. No information will be shared with third parties.
AMENDING SUBMITTED INFORMATION
Please ensure all information is accurate before submitting your entry form.
If changes are necessary, contact us via email at FitzroyPublic@gmail.com. Amendments can only be made until February 23rd, 2025.
ARTWORK DEADLINES AND SPECIFICATIONS
Entries Close: Friday, February 21st, 2025.
Artwork Drop-off: February 22nd and 23rd, 2025, between 11 AM and 4 PM.
MISSED ENTRY DEADLINE
If you miss the deadline, email us at fitzroypublic@gmail.com. While entries are not guaranteed after the deadline, we will try to accommodate late submissions if space allows.
FINDING IMPORTANT DATES
Dates and details are emailed upon application.
Additional reminders will be sent ahead of artwork drop-off and collection.
Check your email spam/junk folder to ensure receipt of correspondence.
RESPONSIBILITY
· It is the artist’s responsibility to track dates. The gallery is not liable for missed deadlines or dates.
EXHIBITION DATES.
Exhibition Dates: February 28th – March 9th, 2025.
OPENING CELEBRATION EVENT
Opening Night: Friday, February 28th, 2025, from 6–9 PM.
Artists and the public are warmly invited to attend and enjoy a banquet of artworks on display and to celebrate the opening of Fitzroy Public Gallery.
